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Automate anything with event-driven workflows

Configure powerful automation pipelines triggered by auction events. When something happens in Flow, your workflows take care of everything that follows.

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← Workflows›New Inventory Item
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Trigger
Inventory Item Created
When a new item is added to inventory
Look Up Grading
Query NGC/PCGS by cert number
Grade Found
Generate Description
AI writes lot description
Set Reserve Price
Based on recent comparables
Not Found
Flag for Review
Notify cataloging team
+ Add Step
Available Actions
Look Up Grading
Query NGC, PCGS, or CAC
Generate Description
AI-powered lot descriptions
Set Reserve Price
Comparable price analysis
Assign to Auction
Add lot to next available sale
Send Email
Notify team or consignor
Create Invoice
Generate buyer invoice
Generate Label
Create shipping label
Update Status
Change lot/auction status
Wait
Delay for specified duration
Condition
Branch based on criteria
Trigger

Inventory Item Created

When a new item enters your inventory

Then automatically
1
Look up grading details (NGC/PCGS/CAC)
2
Auto-fill grade, year, denomination, variety
3
Generate AI lot description
4
Calculate reserve from recent comparables
5
Assign to next available auction
Trigger

Auction Closed

When the last lot in an auction is sold or passed

Then automatically
1
Generate invoices for all winning bidders
2
Calculate buyer premiums and taxes
3
Send winner notification emails
4
Prepare consignor settlement reports
5
Update inventory statuses to Sold/Passed
Trigger

Invoice Paid

When a buyer completes payment

Then automatically
1
Mark invoice as paid in financials
2
Generate shipping label
3
Send shipping confirmation email
4
Update lot status to Shipping
5
Queue for next-day pickup
Trigger

Package Delivered

When tracking confirms delivery

Then automatically
1
Send delivery confirmation to buyer
2
Start return window countdown (7 days)
3
Queue consignor settlement for payout
4
Update CRM with completed transaction
5
Request buyer feedback/review

More workflow triggers

Configure automations for any event in your auction operation

Consignment Intake

New consignment arrives → photograph → grade lookup → catalog → assign lots → notify consignor

Bidder Registration

New signup → verify identity → check fraud score → approve/flag → send welcome email

Reserve Not Met

Lot passes → notify consignor → suggest lower reserve → relist in next auction

Chargeback Filed

Chargeback received → freeze buyer account → gather evidence → submit dispute → notify team

VIP Bidder Activity

VIP places bid → notify account manager → track engagement → send post-auction follow-up

Monthly Reporting

Month end → generate P&L → calculate commissions → prepare tax summaries → email to stakeholders

Build your first workflow in minutes

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Platform

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